Nature of work: The Admin Assistant is required to provide the much needed technical and administrative support to the technical section of the program. He/She is responsible for ensuring that the administrative and office support functions are provided and available for Ideyalab team members.

Key responsibilities:

• Set up new email address for new staff and help to delete email for resigned staff
• Provide overall support to the technical managers of the program
• Coordinate with companies for website or email hosting
• Liaise with organizations and other institutions as required by the Project Managers
• Provide support (documentation and administrative) to the trainings, seminars, study tours, workshops, or meetings that they may be assigned to
• Ensure that all administrative requirements of the component activities are facilitated
• Assist follow up with members for any meetings and workshops organize and conduct by Ideyalab team members and installation of hardware and software
• Secures signatures for organizational documents

Additional responsibilities:

• Prepares and tracks official correspondence for the organization
• Supports the team throughout the production process
• Contributes to team effort by accomplishing related results as needed

Minimum Requirements:

• Fresh graduates or undergraduates are welcome to apply
• Capacity to work autonomously but in close coordination with the line manager
• Understands basic use of graphic editing software such as Adobe Photoshop
• Intermediate computer skills (Word, Excel, and PowerPoint)
• Has attention to detail and deadline-oriented creativity
• Have abilities to develop and update organization website, messengers, facebook and other medias
• Good team work, coordination, communication and interpersonal skills

Qualifications:

• Bachelor’s/College Degree (Finance/Accounting/Business course or equivalent).
• Preferably with experience related to the job required.
• Must have strong organizational and multitasking skills.
• Possess good communication skills and can deal with different kinds of customers.
• Must be organized and goal driven.
• Exemplary management and organizational skills is a strong communicator and resourceful problem solver.
• Experience as an administrative assistant, executive assistant or office assistant
• Knowledge of office management systems and procedures.