Admin Assistant

Full Time
Posted 5 years ago

Nature of work: The Admin Assistant is required to provide the much needed technical and administrative support to the technical section of the program. He/She is responsible for ensuring that the administrative and office support functions are provided and available for Ideyalab team members.


Key responsibilities:

  • Set up new email address for new staff and help to delete email for resigned staff
  • Provide overall support to the technical managers of the program
  • Coordinate with companies for website or email hosting
  • Liaise with organizations and other institutions as required by the Project Managers
  • Provide support (documentation and administrative) to the trainings, seminars, study tours, workshops, or meetings that they may be assigned to
  • Ensure that all administrative requirements of the component activities are facilitated
  • Assist follow up with members for any meetings and workshops organize and conduct by Ideyalab team members and installation of hardware and software
  • Secures signatures for organizational documents


Additional responsibilities:

  • Prepares and tracks official correspondence for the organization
  • Supports the team throughout the production process
  • Contributes to team effort by accomplishing related results as needed


Minimum Requirements:

  • Fresh graduates or undergraduates are welcome to apply
  • Capacity to work autonomously but in close coordination with the line manager
  • Understands basic use of graphic editing software such as Adobe Photoshop
  • Intermediate computer skills (Word, Excel, and PowerPoint)
  • Has attention to detail and deadline-oriented creativity
  • Have abilities to develop and update organization website, messengers, facebook and other medias
  • Good team work, coordination, communication and interpersonal skills



  • Bachelor’s/College Degree (Finance/Accounting/Business course or equivalent).
  • Preferably with experience related to the job required.
  • Must have strong organizational and multitasking skills.
  • Possess good communication skills and can deal with different kinds of customers.
  • Must be organized and goal driven.
  • Exemplary management and organizational skills is a strong communicator and resourceful problem solver.
  • Experience as an administrative assistant, executive assistant or office assistant
  • Knowledge of office management systems and procedures.


Job Features

Job CategoryAdmin

Apply Online

A valid email address is required.
A valid phone number is required.